Tab Quotations

Note:

The tab "Quotations" is only visible with the opening of the quotation! For more information, see Open quotations and the price comparison list

The "Quotations" tab lists all quotations submitted by the invited suppliers by the deadline. If a supplier has submitted several quotations, the last submitted quotation is displayed. If you have carried out several rounds of inquiries, you may see several quotations for a supplier, namely the last quotation submitted per request round.

The following information is displayed:

Column	Description
	Radio button to select the suppliers to display in the Price Watch.
Version	Display of the request version in which the quotation was submitted
supplier	Company name of the supplier
Quoted sum	Display of the supplier's quotation sum
Sum negotiated	If changes to the quotation items list have been made in the price comparison list in the "Working version", the new quotation sum is displayed in the "Total negotiated" field
Status	The following statuses are possible: = complete, valid quotation = incomplete, valid quotation = invalid quotation = ordered quotation A quotation is incomplete if a unit price has not been entered for all services. A quotation is invalid if the items list of the request has been changed after submitting the quotation.
order	If a quotation has been ordered, the order no. displayed.
Attachments	Display of the paper clip symbol if the supplier has added attachments to his quotation. Number of attachments in brackets, e.g.
Quoted on	Date/time of the last quotation transfer
Binding period	Display of the binding period for a quotation. The binding period is determined by the supplier when the quotation is submitted.

When using the "request/Quotation to SAP" interface, the following columns are also displayed:

Column	Description
SAP Quotation no.	no. of the request/quotation in SAP
Sending Status	Traffic light symbols If the request or quotation has been successfully submitted, the green traffic light is displayed in the supplier line.
Status message	Display of the SAP error message in the event of incorrect transfer of the request/quotation
Doc. Sending Status	Traffic light symbol When all quotation documents has been successfully submitted, the green light is displayed in the supplier line.
Doc. Status message	Display of the SAP error message in case of incorrect transfer of a quotation document

Below you will find an overview of the functions on the Quotations tab:

Button	Description
Update	Updates the contents of the list.
View quotation (magnifying glass)	Opens the quotation in a new window. Alternatively, double-click on the quotation line
Send quotes to SAP	request/quotation can be transmitted to SAP Also see: Transfer quotations to SAP
Open Price Comparison list	Opens the price comparison list with the ticked quotations. Also see: Open quotations and the price comparison list
order quotation	Converts the selected quotation into an order Also see: order quotation
Export	Export of a selected quotation to Excel or as GAEB X83

You can view the quotations of the suppliers in detail by opening the respective quotation with double click. You will find the quotation items list with the prices and, if applicable, also sent attachment documents in the tab "Attachments". On the header data, the supplier has the possibility to add remarks to the quotation. If included, you will find them on the header data:

In the overview of the quotations, you can use the button to see whether there are attachments to the quotation. By clicking on the paper clip, you get to the overview of the stored attachments. These can be viewed directly or downloaded in full.